Privacy Policy

Welcome to Screen By AI, a service provided by Synesis Ventures Private Limited ("we," "us," or "our"). This Privacy Policy explains how we collect, use, disclose, and protect your information when you use our AI-powered hiring platform, including video interviews and automated screening tools ("Service"). This policy complies with U.S. & India data privacy laws, including the California Consumer Privacy Act (CCPA). By accessing or using the Service, you agree to this Policy. If you do not agree, please do not use the Service.

1. Information We Collect

We collect the following categories of personal information, as defined under CCPA:

• Account Data: Name, email address, company name, and payment details you provide when registering.
• Candidate Data: Video interview recordings, resumes, responses, and assessment results submitted by candidates during screening.
• Usage Data: IP addresses, device types, and interaction logs to optimize the Service.
• Cookies and Tracking: We use cookies for functionality and analytics (e.g., session duration), with an option to opt out.

2. How We Use Your Information

We use your information for:

• Service Provision: Delivering AI screening and video interview features.
• Communication: Sending account updates, support, or marketing emails (you can opt out via unsubscribe links).
• Analytics: Improving the platform with aggregated, de-identified data.
• Legal Compliance: Responding to lawful requests or protecting our rights.

3. Data Storage and Retention

• Candidate data (e.g., video interviews, resumes) is stored securely during an active subscription.
• Post-Subscription: If a client does not renew, all associated candidate data is deleted within 30 days of lapse, in accordance with your rights under CCPA to request deletion.
• Account and usage data are retained for up to 12 months after account closure, unless required by law, then permanently deleted.

4. Disclosure of Information

We do not sell your personal information, as defined under CCPA. We may share:

• With service providers (e.g., cloud hosts) under contracts ensuring data protection.
• With law enforcement if required by U.S. law.
• Aggregated, de-identified data for research or marketing, which is not considered personal information.

5. Your California Privacy Rights (CCPA)

Under the CCPA, California residents have the right to:

• Know: Request details on data collected, used, or sold (we do not sell data).
• Delete: Request deletion of personal information, except where retention is necessary (e.g., legal compliance).
• Opt-Out: Decline the sale of data (not applicable, as we do not sell).
• Non-Discrimination: No penalties for exercising rights.

To submit a request, contact us at support@screenbyai.com. We may verify your identity before processing.

6. Other State Privacy Rights

Residents of Virginia, Colorado, Connecticut, Utah, and other states with similar laws may have rights to access, correct, delete, or restrict data use. Contact us to exercise these rights, and we'll respond within the required timelines (e.g., 45 days under VCDPA).

7. Security

We implement reasonable security measures (e.g., encryption, access controls) to protect your data. However, no online service is fully secure, and we are not liable for breaches beyond our control.

8. Children's Privacy

The Service is not for individuals under 16. We do not knowingly collect their data and will delete it if discovered.

9. International Data Transfers

Data may be processed in the U.S. and India. We adhere to U.S. privacy laws and use standard contractual clauses for any cross-border transfers, ensuring compliance.

10. Changes to This Policy

We may update this Policy with notice posted here. Continued use after changes signifies acceptance.

11. Contact Us

Questions? Email support@screenbyai.com or call ‪+91 9711808990‬. We're here to assist!

By using Screen By AI, you consent to this Privacy Policy, aligned with U.S. data privacy laws. Thank you for trusting Synesis Ventures Private Limited!